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tailored for you picnic services
Our Signature Picnic Packages
Couple’s Picnic:
Styled picnic setting with a rug/blanket
Floral arrangement for you to keep after your picnic
Assortment of throw pillows/cushions
Low wooden picnic table with a table runner/linen
Ceramic dinner plates
Woven charger
Linen napkins
Fork + Knife
Glassware
Fringe umbrella
Use Of Everything For Up To 2 Hours
Delivery, Set Up, + Pack Up
Group Picnics:
Styled picnic setting with rugs/blankets
Floral arrangements for you to keep after your picnic
Assortment of throw pillows/cushions
Low wooden picnic tables with a table runner/linens
Ceramic dinner plates
Woven chargers
Linen napkins
Fork + Knife (per guest)
Glassware (per guest)
Fringe umbrellas
Use Of Everything For Up To 2 Hours
Delivery, Set Up, + Pack Up
Our picnic booking process
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01.
Submit a Contact Form
Please begin by submitting your picnic details through out contact form. It's important for us to know your preferred date, time, location, occasion, and guest count to confirm availability. We require at least 48 hours notice for bookings. For weekend requests, we recommend to book 3 weeks in advance. Reservations can be made up to 6 months in advance.
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02.
Reserve your Picnic
After we receive your contact form we will send over our brochure to select your picnic package and preferences. When you are ready to book we will confirm availability with our team, then send over a proposal, contract and invoice to secure your picnic date. A 50% non-refundable retainer is required to secure your booking. We also require a credit card to hold on file in case of lateness or damages. The remaining balance is due 5 days before your scheduled picnic date.
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03.
Prepare For Your Picnic
We use your color and style preferences that you selected on the brochure (along with any inspiration photos you send) to create your bespoke picnic. We select all the materials from our in-house inventory and order florals from local florists. Thank you for trusting our creativity and design, we hope to amaze you with your customized picnic!
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04.
Review Your Picnic Details
You will receive an email with your picnic location directions and our day-of contact info up to 24 hours prior to your picnic date. We typically set up in a specific area at each park and beach location. We aim to choose the best available spot that has the most privacy and ideal scenery.
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05.
Picnic Day
We look forward to setting up your dream picnic!
A team member will be waiting at your picnic to greet you for your arrival. Please arrive on time to avoid any surcharges. Since we do not stay on site during your picnic, if for any reason you would like to leave before your reservation ends, you must give us a 30 minute text/call notice.
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06.
Thank You
We are honored to set up for your special occasions. We absolutely love to see our picnics in action. If you are posting on social media please feel free to share the love and tag us so we can see and repost. It truly makes our day!
Be Curious
We’re here to answer all of your questions
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We create your picnic based on your selections (guest count, occasion, location, color/style preferences). Each picnic is truly unique and bespoke to you. Please review our gallery and Instagram to see past picnics. You’re welcome to share photos for us to use as inspiration, but we cannot show you what your picnic will look like prior to the day.
We deliver, set up, & style your picnic and have it ready upon your arrival. We wait at the picnic until you arrive to greet you. Once you arrive, we leave you to enjoy your experience for the reserved time. You are responsible for the items until we return to pack them up at the arranged time. Once we return to pack up, you are free to leave and enjoy the rest of your day!
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We do NOT include food, beverage, or ice. Due to the nature of our business, we are only able to supply the picnic rentals.
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Rest assured, we have many great caterers who can deliver to our picnics!
Slate Catering (small orders require your pick up)
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If you inquire/book through one of our recommended vendors (as listed above) please notify them that you are booking a picnic with us, your picnic location, date, and set arrival time. Our vendors usually deliver your food ~10 minutes prior to your set picnic time so everything is set up and ready prior to your arrival.
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We require a 50% non-refundable retainer to secure a booking. This fee is non-refundable no matter the reason. If you have to cancel for any reason you forfeit fees paid as follows:
(a) If booking is cancelled up to 5 days before the picnic date we will refund your partial booking fees paid minus the 50% retainer.
(b) Bookings cancelled 5 days before the event date will forfeit 100% of the total booking fee;
(c) In the event of bad weather for picnic events; Santa Barbara Picnic Co. reserves the right to refuse to set-up any outdoor event in the case of bad weather. The client will do all things reasonable to relocate the picnic to an alternate location. Alternative plans or rescheduling should occur 48 hrs prior to the booking so no extra costs are incurred. Bookings which are paid in full that require cancelation due to bad/severe weather, where practicable, will be re-scheduled within a 3 month period. Additional costs for all the perishable items e.g. flowers, etc. will be incurred if cancelled less than 10 days prior to the picnic. Rescheduled dates are subject to availability.
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We have a specific area at each location where we aim to set up. This area is based on parking/accessibility, while taking into account your privacy and the most ideal views surrounding the picnic.
We require a picnic location to be within 50 yds of vehicle access. There may be additional costs if there isn’t close vehicle access or if it’s out of Santa Barbara, Montecito, Goleta. Please see our picnic locations here.
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We have tested many different locations throughout Santa Barbara. Our offered locations are the best due to it’s consistency.
We cannot offer Butterfly Beach, Hendry's Beach, Haskell's Beach (the beach in front of Bacara), or Hammonds Beach due to tide concerns and inaccessibility for loading/unloading our equipment.
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Alcohol is only allowed at the Mission Rose Garden. Alcohol is prohibited on all beaches in Santa Barbara. It is the responsibility of the Client to check alcohol laws of any venue or public space being used for one of our picnics. Santa Barbara Picnic Co. takes no responsibility for any alcohol consumption or penalties occurred.
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If the weather forecast predicts rain for your picnic date, please contact us in advance of your picnic to discuss your options.
Rain Cancellation Policy:
* Cancellation and Retainer: Any cancellation will result in the loss of a 50% non-refundable retainer fee. Santa Barbara Picnic Co. will apply the Client's 50% non-refundable retainer toward a rescheduled Picnic if it is within 6 months of the original Picnic Date.
* Retainer Exclusion for Florals: The 50% retainer will not be applied to floral arrangements for the rescheduled Picnic. If preferred, floral arrangements will need to be repurchased separately.
* Rain Contingency: In the event of rain, the Client has up to 4 hours before the scheduled Picnic to decide whether to make alternate arrangements at an indoor location or reschedule the event. (
* Rescheduling Terms: The Client has a 6-month limit following the cancelled Picnic for rescheduling. The rescheduled Picnic must be of equal value to the originally contracted Picnic.
* Refund Policy: Santa Barbara Picnic Co. will refund 50% of the Picnic payment if the cancellation occurs at least 4 hours prior to the Picnic Start Time.
* Notification Requirement: If Santa Barbara Picnic Co. is not notified of cancellation, intent of rescheduling, or change in venue a minimum of 4 hours before the Picnic Start Time, no refunds of any kind will be provided.
* Weather Forecast Policy: In case the weather forecast predicts rain, Santa Barbara Picnic Co. will refrain from assembling items outdoors.
* Client Responsibility: The Client is responsible for arranging an alternative indoor location in the case of rain.
* Floral Arrangements for Rain Cancellation: If the Picnic is cancelled due to rain, the Client can arrange to pick up their floral arrangements from our local florist.
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We require a Credit Card Authorization Form for:
Damanges
Missing/Broken Items
The Client leaves the picnic unattended and before we return to pack up, $100 surcharge and liable for full cost of picnic rentals depending on any stolen/missing items.
The Client was later than 15 mins to arrive for the picnic.
0-10mins no charge, 15 mins or part thereof $20, 30 mins or part thereof $50, 45 mins or part thereof $80, an hour or more $100 and we have the right to pack up the picnic without any refund.
In the case of one of these occurring, Santa Barbara Picnic Co. will advise you and charge the amount from the above credit card within 15 working days from the date of the booking.
Featured Work
Recent picnics we’re obsessing over
Rose-filled Beach Picnic Proposal at Miramar Beach, Montecito
Coastal Chic Wedding Farewell Beach Picnic Brunch in Santa Barbara